September 21, 2019
Minutes Prepared by Area Recording Secretary – Sandy H.
10:00am – Serenity Prayer
Readings: Preamble – Read by Tom; Twelve Traditions – Read by Sandra; Bill W. on General Services and the G.S.R – Read by Kevin.; Bill W. writes about how the third legacy procedure was born – Read by Warren
Past Delegates Introductions: Laura, Mary Pat & Hank were in attendance
New GSR Introductions: Sandra, Annie, Bob & Mary
AA Anniversaries: Those who had anniversaries since our last assembly were asked to announce them.
AA Announcements:
• Share a Day will be held October 5th at Covenant Community Church. Hosted by Districts 12 & 13
• Fall into Recovery will be held November 2 at the Historic Windemere Event Venue. Hosted by District 11
• Common Solutions Group will be having their Anniversary
Concepts 9-12 or New GSR Reception
• Concepts Discussion led by Nancy, topics presented by Area members
• GSR Reception led by Laura G.
• Nancy read a letter on behalf of the Area Committee regarding the Area Assembly election, how it will be done and who is eligible to vote
Area Treasurer report Treasurer Annette S.: treasurer@aaarea56.org
February 2019 through July 2019 were presented. Motion to approve – Ray, 2nd – Karen. Unanimously approved
Old Business: Approval of the 2020 Budget
After much discussion the 2020 budget was approved 35 for / 0 against
New Business:
Motion: We propose that the General Service Board develop a plan to provide a much expanded selection of AA litera-ture in audio format using internet based services for distribution.
Prepared and presented by Gary K. Copies of the full motion were provided to those in attendance. The motion had pre-viously been unanimously approved by the Area Committee so no 2nd was required. Following discussion, the motion was approved 34 for / 0 against
Motion: That Chairpersons of all General Service Board Trustees Committees, with the exception of Finance, be Trus-tees who are members of Alcoholics Anonymous.
Prepared and presented by Laura G. This had previously been voted on, approved and sent to the General Service Board for consideration. They declined to move it forward. This current motion is to resend it for consideration. Copies of the motions were provided to those in attendance. This came out of committee so no 2nd was required. Following discus-sion, the motions failed 14 for / 18 against.
Motion: Annette made a motion that we send an additional $1200 to GSO from area operating fund as the balance of the monies sent up earlier this year to seat the delegate. We sent the minimum as there was concern about our finances. 2nd by Hank. Unanimously approved.
Area Officer Reports:
Area Secretary report Recording Secretary Sandra H.: secretary@aaarea56.org
• Motion to accept – Andy, 2nd – Karen Unanimously accepted
Area Registrar report Registrar/CS Andrea H.: registrar@aaarea56.org
• Currently 492 active groups
Alternate Delegate/Area Chairperson report
Alt. Del./Area Chair Nancy F.: areachair@aaarea56.org
• Presentation of the 2020 Area Calendar
• Update on website committee
• Work beginning on 2020 Mini-Conference
Delegate report Delegate Jenny C.: delegate@aaarea56.org
• Idea Gathering for the theme of the 2021 General Service Conference
• Update on International Convention in Detroit July of 2020. Discussed the security measures being taken and the need for volunteers.
Request for Speakers.
• Thanked all who participated in and helped with the Ohio State Convention
• Area Mini-Conference 2020 – time for committee to start preparation (3/20-22)
• East Central Regional conference October 18-20 in Milwaukee, Wisconsin
12:30 pm — Lunch and Networking Time
Presentation on the Third Legacy by Andrea H.
Presentation on the Spirit of Rotation by Nacho M.
Area Standing Committee Presentations:
Archives Chair: Nacho M.: archives@aaarea56.org
• Would like to begin interviewing old timers as his next project
Corrections Chair: Courtney V.: corrections@aaarea56.org
• Mark B. gave an update as Courtney was unable to attend
• Discussed the Corrections Picnic and they hope to do it again next year. $280 was collected in donations and used to buy Big Books for institutions
• November 9 Eastside Center will hold Corrections Fest & there will be Pizza
Finance Chair: Bob H.: finance@aaarea56.org
• Thanked Annette and the Finance Committee. Thanked the Assembly for passing the 2020 budget.
Group Services Chair: Diana K.: group.services@aaarea56.org
Not in attendance
Literature Chair: Garcia G.: literature@aaarea56.org
Not in attendance
ELECTION ASSEMBLY MINUTES (continued)
District and Liaison Presentations:
Dayton Intergroup Liaison / Warren G.
• Investigating best practices and how to reduce costs by consolidating services that are replicated.
• Unity is having a writing contest.
• Looking at having a signer at some meetings (accessibilities)
• Corrections picnic was a great collaboration
Cincinnati Intergroup Liaison / Ray E.
Actively looking for officers for the board
Thanksgiving Banquet will be 11/23
Calendar of events are on-line
District 23 / Nacho – nothing to report
Districts 1-10 / Gary – will be holding elections next month. First annual picnic was a success with 25+ in attend-ance. Looking for more individuals to participate.
District 21 / Rodney – elections will be held in October. Discussed taking meetings to 2 new jails and the need for more volunteers
District 13 / Ron – Reiterated information on Share a Day
District 28 / Kevin – Reiterated information on Corrections Fest
District 11 / Chuck – Reiterated information on “Fall into Recovery”
Election — Let’s welcome Stephen S., the Delegate from Area 53, to chair the election
• We will be holding elections for Delegate, Alternate Delegate/Area Chairperson, Registrar and Corresponding Sec-retary, Treasurer, and Recording Secretary
• Election Procedures were reviewed including who can vote
• Discussed who can stand for election and what is required of each position. Those currently holding the positions gave a synopsis before candidates stood
Election Results:
Delegate – 2 people stood. Nancy F & Gary F. Nancy was elected as our next area delegate for 2020 – 21
Alternate Delegate / Area Chairperson – Andrea H. was the only person to stand and was elected
Registrar & Corresponding Secretary – Annette S. was the only person to stand and was elected
Area Treasurer – Mary A. was the only person to stand and was elected
Area Recording Secretary – no one stood – position is currently vacant
Lead Meeting – Stephen S.
4:00 Close with the Responsibility Statement
I AM RESPONSIBLE…
When anyone, anywhere, reaches out for help, I want the hand of AA always to be there.
And for that: I am responsible.
